Clayton Valley Charter High School

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Technology » Bring Your Own Device: Handbook

Bring Your Own Device: Handbook

What is BYOD? 

Bring Your Own Device (BYOD) is a program consisting of a set of policies and procedures that together allow students to use their own personal electronic devices at school. Devices include but may not be limited to: tablets (such as iPad), laptops, and netbooks (smartphones, eReaders and wearables are not included).


When approved by a teacher, students may use their devices during class to perform research online, generate content, collaborate with other learners, and utilize productivity tools available to them to complete homework and other educational tasks.

BYOD Objectives 

The objective of the BYOD program is to help students become comfortable with the use of technology to assist them with their studies, and prepare them for technology use in college and the workplace.


Appropriate use of technology and the Internet is a core component of 'digital citizenship' in the 21st Century. The BYOD program, coupled with ever-expanding use of online curriculum content and computer-based teaching methods, will ensure that our students become productive 'digital citizens' in the years to come.

BYOD Rules 

CVCHS provides a wireless network for student use. This network provides filtered access to the Internet at broadband speeds. Access is filtered to ensure that Internet content that is inappropriate is blocked. Inappropriate content includes content categorized as pornography, gambling, illegal drugs and others. 

All network and Internet connections are logged and monitored. 


When on the school campus, students are expected to connect to the school's student wireless network, and to follow the school's Responsible Use Policy (RUP), which is agreed to by both parents and students upon registration at the beginning of each school year. 


When using their device on campus, students need to exhibit good online citizenship in the same way that they are expected to exhibit good school community citizenship on campus. 


Devices may not be used to disrupt the educational environment or violate the rights of others. Using the device to cheat, violate school conduct rules, harass/bully students or staff, or using the device for unlawful purposes will subject the student to disciplinary action. 


Serious offenses will be reported to the local authorities. 


Recording the voice or image of another in any way that disrupts the educational environment, invades the privacy of others, or is made without the consent of the individuals being recorded is prohibited. 


Devices recording the voice or image of another to take, transfer, or share any audio, video, or photographs that reveal parts of the body (ordinarily covered by clothing) is prohibited. 


The possession of pornographic images or video on any electronic device is prohibited.


  • The electronic devices that students bring to school are their sole responsibility. 
  • The campus or district assumes no responsibility for personal devices if they are lost, loaned, damaged, or stolen. Only limited resources will be spent to locate lost or stolen items. 
  • Personal devices may be subject to investigation in accordance with school policy. 
  • Students are expected to keep their devices secure at all times and not loan to others. 
  • Students are expected to exhibit digital responsibility and follow the CVCHS Acceptable Use Policy while using technology. 
  • Use of technology is a privilege, not a right. This privilege can be revoked. 

Data Security and Other Rules 

Computing devices can contain a lot of personal information. It is therefore advisable to take measures to insure that only the student to whom the device belongs can access device data. 

  • Ensure the device is password-protected. 
  • Use strong passwords (use a combination of letters, numbers and special characters). 
  • Do not share passwords. 
  • Keep addresses, phone numbers, and other personal information private. 
  • Do not connect with people you do not know personally. 
  • Students are required to connect to the filtered CVCHS Wi-Fi while on campus and are not to 
    bypass or attempt to bypass any security or content filtering. 
  • Report any suspicious information to an adult immediately. 
  • Photos and video are to be taken only when authorized by a member of staff. 
  • Devices must be on silent unless otherwise directed. 
  • Devices may not be used in locker rooms or bathrooms. 
  • Any time any student is on campus, the use of their BYOD device is for educational purposes. 
  • Streaming any media (videos, games, etc.) is prohibited. 
  • Rules regarding any non-BYOD devices (i.e. cell phones, eReaders, etc.) will fall under individual 
    school policy. 

Hardware Recommendations 

Many students or student families may already have a device that is suitable to be used at CVCHS. 

  • The following devices are NOT suitable for BYOD: 
  • Smartphones 
  • Mini tablets (7" or smaller screen size) 
  • eReaders (for example Amazon Kindle) 
  • Devices requiring use of on-screen keyboard. 


Our recommendations for BYOD are divided into two categories: 

The absolute minimum requirements for a device 

Our recommendations regarding device characteristics if buying new. 


General Guidance 

Buy a device that is: 

  • Reasonably rugged, or buy a case for it. Most devices will not survive a drop from a table without some damage, but a case will help reduce general wear and tear. 
  • Lightweight. Your student will end up leaving the device in his/her locker or at home if it is too heavy. 
  • Comfortably within your budget. Accidents happen and it is possible that the device may be damaged or lost/stolen. A year or two down the road, you may decide to change to a different device. Ideally the device will last through High School, but budget with the possibility that the device will need replacing or repairing at some point. 

Most 4-year colleges require a laptop, so if your student is a junior or senior you may want to consider a laptop (not Chromebook or iPad/Android tablet) that they'll be using in college. 

Given the wide variety of devices available from multiple manufacturers, CVCHS cannot guarantee or be held responsible for ensuring that all devices will be compatible with the tasks that students are assigned by staff, or that they will be compatible with the school's student Wi-Fi network. 


Minimum Requirements 

  • 8" to 15" diagonal screen size (iPad mini is acceptable). 
  • Attached or detachable keyboard (can be Bluetooth, but wired and attached is preferable). 
  • Minimum of 4 hours of battery life. 
  • Comfortably fit in backpack. 
  • Wireless connectivity, 802.11g or greater. 
  • Operating System 
  • Chromebook - latest ChromeOS (allow automatic updates) 
  • Mac - OS 10.7 or later 
  • Windows - Windows 7 SP1 or later 
  • iOS - iOS 7.0 or later 
  • Ability to: 
  • Check email (Office 365 or Google) 
  • Create, Read, Update and Delete documents in the cloud (Microsoft OneDrive, Google Drive) 
  • 16GB usable storage 


Recommended Characteristics 

  • Front-facing camera for video calls 
  • Ability to connect to 802.11n and 802.11ac networks 
  • Mac OS 10.10 Yosemite or later 
  • Windows 10 
  • iOS 9.x 
  • Digital Pen Input


Who pays for the devices brought to school? 

These devices will be purchased by and remain the property of the family. 


Who is responsible for any repairs or updating to personal computing devices? 

Students and/or their families are responsible for their personal computing devices at all times. 

CVCHS does not have the technology support staff to repair or update personal computing devices. 


Who is responsible for damage, loss, or theft of devices your child brings to school? 

Families must stress the responsibilities their children have when bringing their own computing devices to school. Any devices students bring to school are their sole responsibility. 

CVCHS takes no responsibility to search for lost or stolen devices nor is there any assumption of financial responsibility by CVCHS for damaged, lost or stolen personal computing devices. 


Will the family need to have Internet access at home? 

No. It would be helpful, however, to have some form of Internet access (wired or wireless) in order for a 

child to make full use of school resources from home, as well the multitude of resources available on 

the Internet, but, it is not required in order for a child to use a personal computing device at 



Does the CVCHS IT department provide support for student devices? 

CVCHS staff will work with the student to determine if there are minor problems with settings etc. that can be quickly resolved. If there is a hardware issue or an issue with the software installed by the device manufacturer or the student, you will need to diagnose the problem yourself or take the device to a retailer who will provide a repair service for a fee. 

The CVCHS IT Department is not required or authorized to uninstall or reinstall any software, or repair any hardware components on student-owned devices. 


How will my child's education be impacted if the family does not have an Internet-connected device to bring to school? 

Many lessons are collaborative allowing students to work together, sharing information accessed through personal devices. For individual assignments, students may use computers and other devices located in classrooms and/or the library or by signing out laptops from the school's laptop carts. 

No child's learning experience or academic performance will be affected because he or she does not have an Internet-connected device to bring to school. CVCHS is committed to reducing technology inequity so every child has access to technology-supported learning. 


Will my child need to have a signed Acceptable Use Policy on file? 

Yes. In order for CVCHS to supervise student use of the computer network and the Internet, both the Student Acceptable Use Policy and the Bring Your Own Device - Student Technology Acceptable Use Addendum forms must be signed by all students who want to have access to educational resources. 

Parents/guardians of students under age 18 are also required to read and sign the agreement. Students 18 or older may sign the document themselves. Signing the document indicates that the student and parent/guardian have read and understand the expectations of the Napa Valley Unified School District. 

Additionally, parents must specifically authorize their student’s use of the Internet and the release of Personally Identifiable Information inherent with the use of online services such as Google Apps for Education, Office 365 for Education and others. 


When can my child use the electronic device at school? 

Students may use their electronic devices in class as instructed by the teacher. 

Students may use their electronic devices during classroom instruction, lunch period, when in the Library or when otherwise authorized by school personnel provided that the devices are being used for academic purposes only. 


Will my child be expected to use his or her computing device both at school and at home? 

As with traditional assignments, some assignments may need to be completed at home. 


Will students be able to print documents from their personal computing devices? 

Students will not be able or allowed to access school printers from their personal computing devices. 

We will provide alternatives as follows: 

  • Printing capabilities from school computers, and/or 
  • Electronic delivery of documents through email or other online methods. 


Where will my child's work be stored? 

Students will be encouraged to store their work on their school-provided Office 365 or Google accounts. In so doing, the student will have access to their work wherever they have Internet access. Note that students using their own device will NOT be able to access personal or shared drives on the school's network. Personal or shared drives on the school's network can only be accessed using a school computer.