Clayton Valley Charter High School

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Absence/Time-Off/LOA Procedures

Below you will find all information related to Absences & Leave of Absence procedures.

If you are reporting a same-day absence, please contact:

Maricela Veran (Front Office Secretary) at 925-682-7474 X 3114 

[email protected]


Questions about sick/vacation leave balances that are in Paycom, please contact:

Michelle Hull (Human Resource Specialist-Payroll & Benefits)

[email protected] 


Questions about requesting a Leave of Absence (LOA), please contact:

Alyssa Weed (Interim Human Resources contact)

[email protected]


Absence/Late Arrivals (Unplanned) 

In the event of an emergency or when an unplanned absence arises one hour or less before your scheduled start time, please follow the steps below:


Step 1: Contact Maricela Veran in the front office (Teachers) via phone at 925-682-7474 X3114 to notify her of your absence AND email your direct supervisor (All Employees)


Step 2: Send lesson plans via email to Maricela Veran at [email protected]


If the absence arises after 6:30 a.m., the Front Office staff will need to enter the absence into Paycom and/or AESOP (Teachers) for you.

If you will arrive after your scheduled start time and coverage for your class is needed, you will be deducted from your sick leave in 15-minute increments (Certificated Teachers ONLY). Hourly employees will be docked from their pay for any work time missed due to late arrivals. Please check in with the front office upon your arrival. 


Repeated unplanned absences/late arrivals that negatively impact CVCHS may result in discipline as outlined in the CVCA/CVEA CBA


Absences/Late Arrivals (Planned)

In the event that you know in advance that you will be absent/late (e.g., conference, doctor’s appointment, union business, etc.), please enter your absence into Paycom as soon as possible. Teachers please enter your absence into AESOP/Frontline as well to help ensure classroom coverage and fairness to your colleagues. Adequate notice for planned absences, which, at minimum, is forty-eight (48) hours.


Whenever coverage is needed due to School Business (Conferences/Field Trips) please refer to our Field Trip & Conference/Workshop Protocol on our Staff Resource Pages.


Absence Reporting for TEACHERS is AESOP


Absence Reporting CLASSIFIED STAFF ONLY thru Paycom


Time-Off Procedures
Requests for Time-off must go through Paycom. For questions or concerns, please email Maricela Veran or Michelle Hull.


Leave of Absence (LOA) Procedures

Requests for a Leave Of Absence (LOA) must be approved by a CVCHS Administrator/Director. Please contact Alyssa Weed for more information. CVCHS employees are asked to submit requests as soon as possible.


For more information about our LOA Policies, please refer to policies and employee information below.

California Family Rights Act (CFRA) Information 

FMLA Employee Rights & Responsibilities 

FMLA Policy

Family First Corona Relief Act - FFCRA Flyer

Pregnancy And Disability Leave Policy