Absence, Time-Off and Leave of Absence Procedures

In the event of an emergency or when an unplanned absence arises one hour or less before your scheduled start time, please follow the steps below:

Step 1: Contact Maricela Veran in the front office (Teachers) via phone at 925-682-7474 X3114 to notify her of your absence AND email your direct supervisor (All Employees)

Step 2: Send lesson plans via email to Maricela Veran at maricela.veran@claytonvalley.org

If the absence arises after 6:30 a.m., the Front Office staff will need to enter the absence into Paycom for you.

If you will arrive after your scheduled start time and coverage for your class is needed, you will be deducted from your sick leave in 15-minute increments (Certificated Teachers ONLY). Hourly employees will be docked from their pay for any work time missed due to late arrivals. Please check in with the front office upon your arrival. 

Repeated unplanned absences/late arrivals that negatively impact CVCHS may result in discipline as outlined in the CVCA/CVEA CBA. 

In the event that you know in advance that you will be absent/late (e.g., conference, doctor’s appointment, union business, etc.), please enter your absence into Paycom as soon as possible. Adequate notice for planned absences, which, at minimum, is forty-eight (48) hours.

When coverage is needed due to School Business (Conferences/Field Trips) please refer to the Field Trip & Conference/Workshop Protocol .

Requests for Time-off must go through Paycom. For questions or concerns, please email Maricela Veran .

Requests for a Leave Of Absence (LOA) must be approved by a CVCHS Administrator/Director. Please contact Human Resources Director, Donyel Banks for more information. CVCHS employees are asked to submit requests as soon as possible.